Essence of a Gmail Ninja

Gmail recently released its list of tips for how to be a Gmail ninjaGmail Ninjas. While a lot of the tips and Google Labs Gmail extensions they mention sound awesome in theory, in practice, using all of their suggested tips would make you less productive and kill the simplicity of Gmail that makes it so effective.

So, of their 30-something tips, here are five I thought were the most useful for everyday email life:

1. Use stars to indicate a note is special

Forget all the multicolored hearts, flowers and lord-knows-what other ways of starring emails, but the simple yellow star is great for marking important messages you know you’ll need to turn to later–like your e-ticket for an upcoming flight.

2. Archive messages to tidy up your inbox without deleting

For me, this was the main attraction to Gmail–not having to delete anything, but having it out of my face when I open up my inbox everyday is comforting.

3. Avoid email gaffes with Undo Send. [Turn on Undo Send in Gmail Labs]
“Arrgh! I didn’t *actually* mean to send that long and ranty email to my boss! That was just… stress relief!”. No more. =)

4. Never forget an attachment again. [Turn on the Forgotten Attachment Detector in Gmail Labs]
Only catch is that it’ll notify you… only if you mentioned something about an attachment in the email. Still, useful nonetheless and prevents “…so, about that attachment…” cover-up emails.

5. Make Gmail go where the Internet doesn’t. [Turn on Offline Gmail in Gmail Labs]
This is great because it essentially turns Gmail into an offline webclient of its own without all the bells and whistles of some of the flashier and existing clients out there. And–no importing required! Woot.

Happy Gmail ninja-ing!


~ by Nocturnal Discourse on 25 June 2009.

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